Prairie Hills USD No. 113 Board of Education 1.10.2022
The Prairie Hills USD No. 113 Board of Education (BOE) met at 6 p.m. Monday, Jan. 10, at the Wetmore Academic Center. Board members present were Anissa Bloom, Kathy Lippert, Jim Scoby, Leslie Scoby, Kent Saylor, Phillip Buessing and Stan Keim.
The board adopted the agenda as amended.
Superintendent Todd Evans reported for the USD 113 Foundation. Lippert reported for the legislature.
The board approved the consent agenda as amended, including the following: minutes from the Dec. 13, 2021, meeting; January bills for the amount of $583,882.84; December payroll for the amount of $780,007.49; accept a gift of $1,858.44 from the Sabetha Community and Kent P and Donna Saylor USD 113 Sabetha School Fine Arts Support Fund for installation and a new sound console in the Sabetha Middle School (SMS) auditorium control room; accept an anonymous gift of $500 through the Greater Manhattan Community Foundation for the Sabetha High School (SHS) Wrestling Fund; approve KASB recommended policy changes; approve BOE meetings for fiscal year 2022-23; and accept a gift to the SHS FFA from the John Hervey Memorial in the amount of $1,150.
The board received written reports from building administrators David Glynn, Rusty Willis, Matt Garber, Rick Schnacker and Alana Seddon, as well as Assistant Superintendent Jennifer Gatz.
Superintendent Evans reported on year-to-date expenses and other topics as follows:
Expense Comparison: The expense comparison from July 2021, through November 2021, compared with the same time frame last year, showed the district has spent $323,844 more in the general, supplemental general, 4-year-old at-risk, K-12 at-risk, food services, professional development and vocational funds. During the same time frame, the district has spent $449,419 more from the capital outlay fund, and $18,566 more from the special education fund.
McKinley Update: Evans shared updates from McKinley with the board regarding the new district HVAC units.
Bus: Evans shared with the board that the district finally received the bus that was ordered in April 2021. Evans also mentioned to the board members the idea of getting an e-bus, possibly for free as part of the infrastructure bill.
Board Member Appreciation: Evans welcomed the new members, Bloom and Buessing, to the board. He also thanked the current members for their service on the school board.
Theodore Demonchaux with Civium Architecture shared updates with the board regarding the district remodel/construction project. These updates included information of the new ceiling at Wetmore Academic Center and the new stairwell at Axtell Public School.
Jay Herrmann and Alan Schmitz with AHRS also were present to share updates with the board members. Herrmann shared their project timeline, budget and information on bidding. Due to Schmitz’s past experience working on school construction projects, he will be the project manager during this timeline.
Evans told the board members that, due to the windstorm that occurred recently, the SMS gymnasium roof suffered some damage. He contacted Midwest Coating Inc. in Topeka, a roofing contractor, to make repairs. Temporary repairs have been made so far, but more long-term repairs still need to be made.
The school’s insurance company sent Evans an estimate for roof repairs and other costs from Midwest Coating. With a wind deductible and recoverable depreciation included, the current insurance estimate for roof repairs is $11,032.24. This does not include plumbing costs.
Evans received a proposal from Midwest Coating for $103,014.24 total to fix the damages, install a PVC roof system, etc. It is unknown at this time when the repairs will be finished.
Evans proposed two options for the fiscal year 2022-23 school calendar for the board to choose from. The main differences between the calendars is that Calendar A has 16 contiguous days for winter break and Calendar B has 14 contiguous days. On Calendar A, winter break will start Dec. 16 and school will start back up on Jan. 3, 2023. On Calendar B, winter break will start Dec. 20 and school will start back up on Jan. 5, 2023.
The board approved Calendar B with all in favor.
Assistant Baseball Coach
Due to there being 35 SHS student athletes taking interest in playing baseball this summer, many of them being sophomores and freshmen, Evans proposed forming a C team to allow the underclassmen to play. He also proposed hiring a third full-time assistant coach to lead the C team.
The board approved forming a C team and hiring an additional assistant baseball coach with all in favor.
Plan for Safe Return
Evans presented the USD 113 District Plan for Safe Return for In-person Instruction and Continuity of Services to the board members. The board reviewed quarantine updates from the Nemaha County medical officer announced Wednesday, Jan. 5. Evans said he didn’t think the quarantine updates will affect the USD 113 plan. No changes were made to the USD 113 District Plan for Safe Return.
Board clerk and USD 113 accounting supervisor Deb Damman shared information about the district’s current HR accounting system, MAPP, which has become outdated. Damman explained why it has become difficult to use MAPP and why it would be a good idea to switch to a new HR system – Skyward. She said migrating reports from MAPP to Skyward will take a lot of time, but Skyward will help with the migration.
The board approved, with all in favor, to select Skyward as the school district’s new HR, accounts payable and time keeping system.
Also at the meeting:
The board approved the motion to reaffirm that the school board president and vice president elected the first meeting of the Board of Education in July 2021 will serve in this capacity through the end of the 2022 fiscal year.
Board members went into a 15-minute executive session to discuss personnel matters for non-elected personnel as allowed under KOMA. Present for the executive session were the board members, Evans and principal Garber. The board came out of executive session and went back in for another five minutes with Evans. No action was taken following the executive session.
The next regularly scheduled meeting will be held at 6 p.m. Monday, Feb. 14.